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Frequently Asked Questions & Instructions
Business Travel Accident Insurance
Check Request Processing
- Type of Check Request Forms
- What types of payments require a Check Request?
- Does a vendor invoice need a Check Request?
- What is Accounts Payable's procedure for processing Check Requests?
- How do I prepare a Check Request Form-5?
Credit References
Disbursements - Checks, EFT, Wires
- What is Accounts Payable Disbursements Process?
- How does Electronic Funds Transfer (EFT) Employee reimbursement work?
- How to Request a Domestic Wire Transfer Payment
- How to Request a Foreign Wire Transfer Payment
- Frequently Asked Questions - EFT Employee reimbursements
Encumbrance / Lien
- What is an encumbrance or lien?
- How is an encumbrance/lien liquidated?
- How do I remove a remaining balance of an encumbrance/lien?
- How do I transfer the lien balance to any fund?
Entertainment / Meeting Expense
Invoicing Standards
Invoice ImagePayments to Foreign Visitors
Procure-To-Pay Process
Purchase Orders (PO)
Types of Speedchart Purchase Orders
- What is a Low Value Purchase Order (LVPO)?
- What is an Agreement Vendor Purchase Order?
- What is an Equipment Purchase Order?
- What is an Library Material Purchase Order?
- What is an Equipment Repair Order?
- What is a Vendor Contract?
Types of Specific Purchase Orders
Research Subject Payments
- How are Research Subject payments processed?
- How do I prepare a Check Request to pay a Research Subject?
- How do I prepare a Check Request for Petty Cash payments to Research Subjects?
Sales and Use Tax
- What is sales tax?
- What is use tax?
- When does sales or use tax apply?
- Where would I see sales or use tax on Weblinks Reports?
- My department purchases tangible personal property for resale to external (non-UC) customers, should my department pay sales or use tax?
- My department purchases tangible personal property for resale to internal (other UCSF Departments) customers, should my department pay sales or use tax?
- My department receives federal grants to purchase tangible personal property for the department’s operation, should my department pay sales or use tax?
- Use tax was accrued for my employee reimbursement of books I ordered and paid online and was charged to my department financial statement, should I be reimbursed for the use tax charged to my department?
- Are shipping & delivery charges taxable
- Are handling charges taxable?
- Are lump sum charges for shipping and handling taxable?
- Are food products exempt from sales and use tax?
- Are services exempt from sales and tax?
Speedchart
Taxable Income
Travel
Expense
Advance
Other Travel & Entertainment FAQs
Announcements
- New Business Travel Accident Insurance
(UCSF Risk Management and Insurance Service has announced new business travel accident insurance. Please click on the following link to learn more: www.uctravel.org.US Bank Corporate Card
Vendor Invoice Processing
- What is an invoice?
- What are UCSF's invoice requirements?
- List of vendors using electronic invoicing (EDI)
- What is a voucher number?
- How do I find my AP Vouchers in Weblinks?
- Do departments have the ability to see vendor invoices online?
- Do we have the ability to determine if a vendor has a W9 form on file?
- How do I access invoice detail for EDI (Electronic Invoice) vendors?
Weblinks Reporting on Accounts Payable
- Where can I see my invoice payment information?
- How do I know if my invoice is really paid? (PowerPoint)
Wires
- How to Request a Domestic Wire Transfer Payment
- How to Request a Foreign Wire Transfer Payment
- International Wires to Zimbabwe
This page last updated on: Thursday September 03 2009