Speedcharts
Documents and Set-Up Process

Table of Contents

I. Anatomy of a Speedchart
  a. Speedchart Definition and Use
  b. Speedchart PO (Purchase Order) Definition
    i. Delegation of Authority
    ii. Speedchart PO
    iii. What does the Speedchart Say?
  c. How to Use a Speedchart
    i. Simple to Very Complex
    ii. Level One
    iii. Level Two
    iv. Level Three
    v. Level Four
    vi. Level Five
  d. Best Practice
  e. Roles and Responsibilities
    i. Speedchart Creation
    ii. Modification
    iii. Monitoring and Inactivation
  f. Benefits and Risks of Speedcharts
     
II. Speedchart Set Up Process and Request Form
  a. Workflow by Responsible Areas
  b. Request Forms
    i. Sponsored Funds
    ii. Non-Sponsored Funds
     
III. Frequently Asked Questions (FAQs)
  a. What is a "Speedchart"?
  b. When should I use a Speedchart PO?
  c. How does a Speedchart reflect Departmental Delegated Authority?
  d. When should I request a Speedchart?
  e. How do I request a new Speedchart?
  f. Can set up multiple fund years when I am requesting a new Speedchart?
  g. Can I set up a new Speedchart for each Fund Year?
  h. I need a Program Code. How do I get it?
  i. Can I ever modify a Speedchart?
  j. How do I modify a Speedchart?
  k. What happens when a No-Cost Extension is granted on an award?
  l. What happens when there is a change in Fund Year structure?
  m. When should I inactivate a Speedchart?
  n. How do I inactivate a Speedchart?
  o. How do I reactivate a Speedchart?
  p. Can I re-use an old Speedchart number with a new Fund/DPA combination?
  q. How do I manage and monitor Speedcharts for my unit?
  r. Who do I go to if I have questions Speedcharts?
     
IV. Speedchart Maintenance-Change Status to Inactive
  a. One-Time - April/May 2008
    i. Inactivate Speedcharts associated with Stopped Funds
    ii. Inactivate Speedcharts with no voucher activity since January 1, 2004
  b. On-Going
    i. Inactivate Speedcharts associated with Stopped Funds
    ii. Inactivate Speedcharts with no voucher activity for the last four years
  c. Frequently Asked Questions (FAQs)
    i. What happens if the department wants to use an Inactive Speedchart?
    ii. What happens if a vendor submits an Invoice for payment using an Inactive Speedchart?
    iii. How does a department know if a Speedchart is Active?
     
V. Speedchart Glossary
     
VI. List of Speedcharts Inactivated
  a. One-Time - May 14, 2008
    i. Stopped Funds
    ii. No voucher activity since April 2004
  b. On-Going
     
    i. Stopped Funds - March 24, 2009 New
    ii.Stopped Funds - February 22, 2009
    iii.Stopped Funds - January 08, 2009
    iv.Stopped Funds - November 12, 2008
    v. Stopped Funds - July 30, 2008
    vi Stopped Funds - July 2, 2008

 

 

 

 

This page last updated on: Thursday March 26 2009