Cash & Controls
Policies & Procedures

INTRODUCTION

All departmental Cash Handlers and Petty Cash Fund Custodians should have a thorough understanding and adhere to UCSF cash policies and procedures. Campus cash policies and procedures ensure proper cash handling, accountability and internal controls to mitigate risk. Any violation or non-compliance with the UCSF cash policies and procedures can lead to disciplinary actions up to and including termination of employment. Please review the policies and ensure that your department is in compliance.

POLICIES & PROCEDURES

Campus Administrative Policies Website

Cash-related Policies (under Financial Administration):

300-14

Cashiering

(Rev. 2-23-2009)

300-15

Change Funds

(Rev. 2-23-2009)

300-16

Check Cashing

(Rev. 4-01-2005)

300-32

Petty Cash Funds

(Rev. 2-23-2009)

Procedures for Petty Cash Funds

ON-LINE TRAINING

Two on-line training courses are available for Cash Handlers and Petty Cash Fund Custodians.
• UCSF Cash Policy Highlights
• Policies for Petty Cash Handlers
This training is required and must be completed before an employee can be approved to handle cash. In addition Cash Handlers and Petty Cash Custodians are required to retake the training yearly. Below are step-by-step instructions for taking training.

  1. Log in to the UC Learning Center with your employee ID.
  2. Use the Search function and type in cash policy. Then click GO.
  3. Click Register to the left of the ecourse name. Click Submit to complete the registration.
  4. Click Start to the left of the activity name to begin and then follow the course instructions to complete the course.

Contact Information

Questions concerning cash policy and handling should be directed to the Campus Cash Coordinator and/or Petty Cash Coordinator at (415) 502-8432.

 

This page last updated on: Tuesday April 28 2009