Campus Accounting Office

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UCSF
New Equipment Definition Implementation Summary

CRITERIA POLICY
Fiscal Year Received Per Item Value Item Charge to Purchasing Policy Inventoried Contracts & Grants (Note 1) Overhead Re-
covered (Note 2) Recharges
(Note 3)
1998-99 only $500 to $1,499.99 Furniture Supply NCA 436260 General No Not Equipment Yes Not Equipment
Other Equipment NCA 448000 Equipment No Equipment No Equipment
$1,500 and over Furniture Equipment NCA 449950 Equipment Yes Equipment No Equipment
Other Appropriate equipment NCA Equipment Yes Equipment No Equipment
1999-00 and beyond $500 to $1,499.99 Furniture Supply NCA 436260 General No Not Equipment Yes Not Equipment
Other Appropriate supply NCA General No Not Equipment Yes Not Equipment
$1,500 and over Furniture Equipment NCA 449950 Equipment Yes Equipment No Equipment
Other Appropriate equipment NCA Equipment Yes Equipment No Equipment

CRITERIA	POLICY
Fiscal Year Received	Per Item Value	Item	Charge to	Purchasing Policy	Inventoried	Contracts & Grants (Note 1)	Overhead Re- covered (Note 2)	Recharges (Note 3)
1998-99 only	$500 to $1,499.99	Furniture	Supply NCA 436260	General	No	Not Equipment	Yes	Not Equipment
Other	Equipment NCA 448000	Equipment	No	Equipment	No	Equipment
$1,500 and over	Furniture	Equipment NCA 449950	Equipment	Yes	Equipment	No	Equipment
Other	Appropriate equipment NCA	Equipment	Yes	Equipment	No	Equipment
1999-00 and beyond	$500 to $1,499.99	Furniture	Supply NCA 436260	General	No	Not Equipment	Yes	Not Equipment
Other	Appropriate supply NCA	General	No	Not Equipment	Yes	Not Equipment
$1,500 and over	Furniture	Equipment NCA 449950	Equipment	Yes	Equipment	No	Equipment
Other	Appropriate equipment NCA	Equipment	Yes	Equipment	No	Equipment

Note 1: For Contracts and Grants, include "Equipment" items in proposal budgets as equipment with no overhead applied. Include "Not Equipment" items in proposal budgets as supplies and apply overhead.
Note 2: For most Contract and Grant funds, indicates whether overhead recovery will occur for items charged to the fund. Please note, per UCOP implementation plan, overhead will be computed and recovered as indicated, regardless of when the award was made.
Note 3: Per campus recharge policy, "Equipment" items cannot be purchased directly from a recharge activity's operating fund; such items should be amortized over the appropriate useful life. "Not Equipment" items should be purchased directly from a recharge activity's operating fund; such items cannot be amortized over multiple years. Subject to certain conditions, "Equipment" items costing between $500 and $1,499.99 and placed in service before July 1, 1999, may continue to be amortized by the recharge for fiscal years 1999-00 and beyond.

This is a summary only. For more complete information, see the UCSF Instructions for Implementing the New UC Equipment Definition document posted on the UCSF Accounting Office website, http://acctg.ucsf.edu/

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Note 1:	For Contracts and Grants, include "Equipment" items in proposal budgets as equipment with no overhead applied. Include "Not Equipment" items in proposal budgets as supplies and apply overhead.
Note 2:	For most Contract and Grant funds, indicates whether overhead recovery will occur for items charged to the fund. Please note, per UCOP implementation plan, overhead will be computed and recovered as indicated, regardless of when the award was made.
Note 3:	Per campus recharge policy, "Equipment" items cannot be purchased directly from a recharge activity's operating fund; such items should be amortized over the appropriate useful life. "Not Equipment" items should be purchased directly from a recharge activity's operating fund; such items cannot be amortized over multiple years. Subject to certain conditions, "Equipment" items costing between $500 and $1,499.99 and placed in service before July 1, 1999, may continue to be amortized by the recharge for fiscal years 1999-00 and beyond.